This Privacy Policy explains how ICP Nederland B.V. (“ICP”, “we”, “our” or “us”) collects, uses and protects personal data when you visit our website, contact us or subscribe to our email updates.

Who we are

ICP Nederland B.V. is responsible for the processing of personal data described in this Privacy Policy.

ICP Nederland B.V.
Stationsplein-ZW 1003
1117 CV Schiphol
The Netherlands

Chamber of Commerce number: 09176877
Email: info@ICP-POD.com

Personal data we collect

We may collect personal data that you provide directly, including:

• your name;

• your email address and telephone number;

• your company name and position;

• the contents of messages submitted through our contact forms or by email;

• your email address and subscription preference when you subscribe to our updates.

Framer may also process limited technical data necessary to deliver, operate and secure the website.

How and why we use personal data

We may process personal data to:

• respond to questions and business enquiries;

• discuss or prepare a potential business relationship;

• provide information or updates you have requested;

• manage newsletter subscriptions;

• operate, maintain and secure the website;

• comply with applicable legal obligations.

Depending on the purpose, we process personal data on the basis of your consent, the steps required before entering into an agreement, our legitimate interests in operating and protecting our business, or a legal obligation.

Email updates

If you subscribe to our email updates, we will use your email address to send occasional company news, business insights or announcements.

These emails are sent directly by ICP using our Microsoft 365 business email environment. We do not use an external newsletter platform.

You can withdraw your consent and unsubscribe at any time by replying to an email or contacting us at info@ICP-POD.com. After you unsubscribe, we may retain a limited record of your request to ensure that no further updates are sent.

Sharing personal data

We do not sell personal data.

Personal data may be processed by trusted service providers that support our website and business operations, including:

• Framer, for website hosting and form functionality;

• Microsoft, for business email and Microsoft 365 services;

• IT and security service providers;

• professional advisers or public authorities where disclosure is legally required.

These parties may only process personal data for the relevant purpose and subject to appropriate contractual and security safeguards.

International data transfers

Some service providers may process personal data outside the European Economic Area. Where required, we use appropriate safeguards, such as an adequacy decision or the European Commission’s Standard Contractual Clauses.

Data retention

We retain personal data only for as long as necessary for the relevant purpose.

As a general rule:

• contact enquiries are retained for up to two years after the last correspondence, unless a business relationship is established or longer retention is legally required;

• newsletter subscription data is retained until you unsubscribe;

• information forming part of a business or financial administration may be retained for the applicable statutory retention period;

• security-related information may be retained for as long as reasonably necessary to investigate or prevent incidents.

Security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure. However, no method of electronic transmission or storage can be guaranteed to be completely secure.

Cookies and website analytics

We do not currently use third-party analytics, advertising pixels or external video embeds on this website.

The website uses Framer’s built-in analytics. According to Framer, this analytics service does not use cookies or persistent identifiers and provides aggregated website statistics that cannot be traced back to an individual.

Essential technical functionality may be used where necessary to operate and secure the website. If we introduce non-essential cookies or third-party tracking technologies in the future, we will update this Privacy Policy and request consent where required.

Your rights

Under the General Data Protection Regulation, you may have the right to:

• access your personal data;

• correct inaccurate or incomplete personal data;

• request deletion of your personal data;

• restrict the processing of your personal data;

• object to processing based on legitimate interests or for direct marketing;

• receive certain personal data in a portable format;

• withdraw your consent at any time.

You may exercise these rights by contacting info@ICP-POD.com. We may request additional information to verify your identity.

You also have the right to submit a complaint to the Dutch Data Protection Authority, the Autoriteit Persoonsgegevens, at www.autoriteitpersoonsgegevens.nl.

Automated decision-making

We do not use personal data collected through this website for automated decision-making or profiling that produces legal or similarly significant effects.

Changes to this Privacy Policy

We may update this Privacy Policy when our website, services or legal obligations change. The latest version will always be published on this page.